Secretarial Standards - 2. page

17.6. Inspection and Extracts of Minutes 17.6.1 Directors and Members are entitled to inspect the Minutes of all General Meetings including Resolutions passed by postal ballot. Minutes of all General Meetings shall […]

18. Preservation of Minutes and other Records 18.1 Minutes of all Meetings shall be preserved permanently in physical or in electronic form with Timestamp. Where, under a scheme of arrangement, a […]

16.5 Postal ballot forms : 16.5.1 The postal ballot form shall be accompanied by a postage prepaid reply envelope addressed to the scrutiniser. A single postal ballot Form may provide for multiple […]

16.6 Declaration of results 16.6.1 Based on the scrutiniser’s report, the Chairman or any other Director authorised by him shall declare the result of the postal ballot on the date, time and venue […]

16.7 Custody of scrutiniser’s registers, report and other related papers The postal ballot forms, other related papers, register and scrutiniser’s report received from the scrutiniser shall be kept in the custody of the […]

13. Reading of Reports : 13.1 The qualifications, observations or comments or other remarks on the financial transactions or matters which have any adverse effect on the functioning of the company, if any, […]

14. Distribution of Gifts : No gifts, gift coupons, or cash in lieu of gifts shall be distributed to Members at or in connection with the Meeting.

15. Adjournment of Meetings : 15.1 A duly convened Meeting shall not be adjourned unless circumstances so warrant. The Chairman may adjourn a Meeting with the consent of the Members, […]

16. Passing of Resolutions by postal ballot : 16.1 Every company, except a company having less than or equal to two hundred Members, shall transact items of business as prescribed, only by […]

16.3 Board Approval The Board shall: (a) identify the businesses to be transacted through postal ballot; (b) approve the Notice of postal ballot incorporating proposed Resolution(s) and explanatory statement thereto; […]