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CONTENTS AND FORM OF ANNUAL RETURN OF A COMPANY HAVING A SHARE CAPITAL

CONTENTS AND FORM OF ANNUAL RETURN OF A COMPANY HAVING A SHARE CAPITAL :

1.The address of the registered office of the company.

  1. A summary specifying the following in respect of each class of shares:

(a )  the amount of the authorised share capital of the company and the number of shares into which it is divided;

(b)the number of shares issued, from the date of commencement of the company to the date of the company’s last annual general meeting;

(c )  the number of shares subscribed upto the date afore­said;

(d )  the paid-up share capital upto that date.

  1. The total number of non-convertible, partly convertible and fully convertible debentures issued and outstanding on the date referred to in sub-clause (b) of clause 2.
  2. Particulars of the total amount of the indebtedness of the company on the date referred to in sub-clause (b) of clause 2 in respect of all charges including mortgages which are required to be registered with the Registrar under this Act.
  3. A list—

(a )  containing the names and addresses of all persons who, on the date of the company’s last annual general meeting, are members or debenture holders of the company and of persons who have ceased to be members or debenture holders on or before that day and since the date of the annual general meeting with refer­ence to which the last return was submitted or in the case of the first return, since the incorporation of the company;

(b )  stating the number of shares or debentures held by each of the existing members or debenture holders, as the case may be, at the date referred to in sub-clause (b) of clause 2, specifying the number of shares or debentures transferred since the date of the annual general meeting with reference to which the last return was submitted or in the case of the first return, since the date of the incorporation of the company by persons who are still members or debenture holders respectively, the dates of registration of transfers, and the names of transferees and the relevant folio containing particulars thereof;

(c )  if the names aforesaid are not arranged in alphabetical order having annexed thereto an index sufficient to enable the name of any person therein to be easily found.

  1. Particulars specifying name, nationality, date of birth, date of appointment, Election Commission’s Identity Card No. if issued and residential address with respect to the persons who at the date of the company’s last annual general meeting are the direc­tors of the company and with respect to any person who at the date is the manager or the secretary of the company together with all such particulars, with respect to those who had ceased to hold such office that is the office of the director, manager or secretary on or before the date of the last annual general meet­ing and since the date of the annual general meeting with respect to which the last return was submitted or in the case of the first return, since the incorporation of the company.
  2. Information whether the shares of the company are listed on a recognised stock exchange.

FORM OF ANNUAL RETURN OF A COMPANY HAVING A SHARE CAPITAL

ANNUAL RETURN

THE COMPANIES ACT, 1956 (1 OF 1956)

SCHEDULE V

[See ]

PART II

  1.   Registration Details
        Registration No.
         

 

 State Code
 

 

 (Refer Code List)

 

        Registration Date
 

 
 

 
 

 

 Whether shares listed on    
  Date Month Year recognised Stock Exchange(s)

 

  
    Y – Yes N – No      
        If Yes, Stock Exchange Code (Totals)          
(Refer Code List 2)
A

 
     

 
B

 
     

 

  
             
        AGM Held

 

 Y – Yes Date of AGM/      
  N – No Due date  
 

 
 

 
 

 
        Date Month Year
                             
  1. Name and Registered Office Address of Company :
        Company Name
                                     

 

 

 
                                     

 

 

 
                                     

 

 

        Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        State
               

 

 Pin Code
         

 

 

        Telephone
       

 
             

 

 

        with STD Area Code   Number  

 

        Fax Number
       

 
             

 

 

        Mail Address
                                     

 

III.  Capital Structure of the Company (Amount in Rs. Thousands)

Authorised Share Capital Breakup

Type of Shares No. of Shares   Nominal value (in Rs.)

 

  (i)  Equity
               

 
       

 

 

 (ii)  Preference
               

 
       

 

 

        Total Authorised Capital
                 

 

 

        Issued Share Capital Breakup

 

        Type of Shares No. of Shares   Nominal value (in Rs.)

 

  (i)  Equity
               

 
       

 

 

 (ii)  Preference
               

 
       

 

 

        Total Issued Capital
                 

 

Subscribed Share Capital Breakup

Type of Shares No. of Shares   Nominal value (in Rs.)

 

  (i)  Equity
               

 
       

 

 

 (ii)  Preference
               

 
       

 

 

        Total Subscribed Capital
                 

 

Paid-up Share Capital Breakup

Type of Shares No. of Shares   Nominal value (in Rs.)

 

  (i)  Equity
               

 
       

 

 

 (ii)  Preference
               

 
       

 

 

        Total Paid-up Capital
                 

 

Debentures Breakup

        Type of Debenture No. of Debentures   Nominal value (in Rs.)

 

  (i)  Non-Convertible
               

 
       

 

 

 (ii)  Partly Convertible
               

 
       

 

 

(iii)  Fully Convertible
               

 
       

 

 

        Total Amount
                 

 
  1. Directors/Manager/Secretary Information (Past and Present) [Refer clause 6 of Part I of Schedule V]

 

        Name
                                         

 

 

  Surname Middle Name First Name

 

        Nationality

 

 I – Indian Date of Birth
 

 
 

 
 

 

 

 

 

 F – Foreign   Date Month Year

 

        Designation

 

 C – Chairman-cum-Managing Director      
    W – Whole Time Director, S – Secretary, R – Manager      
    D – Director, M – Managing Director      

 

        Date of
 

 
 

 
 

 

 Date of
 

 
 

 
 

 
      Appointment Date Month Year Ceasing Date Month Year

 

        Election Commission
                               

 
        Identity Card No.  
        (if issued)  

 

        Name
                                         

 

 

  Surname Middle Name First Name

 

        Nationality

 

 I – Indian Date of Birth
 

 
 

 
 

 

 

 

 

 F – Foreign   Date Month Year

 

        Designation

 

 C – Chairman-cum-Managing Director      
    W – Whole Time Director, S – Secretary, R – Manager      
    D – Director, M – Managing Director      

 

        Date of
 

 
 

 
 

 

 Date of
 

 
 

 
 

 
      Appointment Date Month Year Ceasing Date Month Year

 

        Election Commission
                               

 
        Identity Card No.  
        (if issued)  

 

        Name
                                         

 

 

  Surname Middle Name First Name

 

        Nationality

 

 I – Indian Date of Birth
 

 
 

 
 

 

 

 

 

 F – Foreign   Date Month Year

 

        Designation

 

 C – Chairman-cum-Managing Director      
    W – Whole Time Director, S – Secretary, R – Manager      
    D – Director, M – Managing Director      

 

        Date of
 

 
 

 
 

 

 Date of
 

 
 

 
 

 
      Appointment Date Month Year Ceasing Date Month Year

 

        Election Commission
                               

 
        Identity Card No.  
        (if issued)  

 

        Residential Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 

 

        Residential Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 

 

        Residential Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 

*Note : Additional Sheets may be attached if needed.

  1.  Details of Shares/Debentures held at date of AGM*
        Ledger Folio of Share/Debenture Holder
             

 

 

      Share/Debenture
                                     

 
        Holder’s Name   Surname Middle Name First Name

 

        Father’s/
                                     

 
        Husband’s Name  

 

        Type of Share/

 

 1 – Equity, 2 – Preference Shares

 

        Debenture

 

 3 – Debentures, 4 – Stock

 

        Number of Shares/
           

 

 Amount
       

 
        Debentures held/   per share  
        Stock, if any   (in Rs.)  

 

        Ledger Folio of Share/Debenture Holder
             

 

 

      Share/Debenture
                                     

 
        Holder’s Name   Surname Middle Name First Name

 

        Father’s/
                                     

 
        Husband’s Name  

 

        Type of Share/

 

 1 – Equity, 2 – Preference Shares

 

        Debenture

 

 3 – Debentures, 4 – Stock

 

        Number of Shares/
           

 

 Amount
       

 
        Debentures held/   per share  
        Stock, if any   (in Rs.)  

 

        Ledger Folio of Share/Debenture Holder
             

 

 

      Share/Debenture
                                     

 
        Holder’s Name   Surname Middle Name First Name

 

        Father’s/
                                     

 
        Husband’s Name  

 

        Type of Share/

 

 1 – Equity, 2 – Preference Shares

 

        Debenture

 

 3 – Debentures, 4 – Stock

 

        Number of Shares/
           

 

 Amount
       

 
        Debentures held/   per share  
        Stock, if any   (in Rs.)  

Note : Separate sheet may be attached if needed. If number of such shareholders exceed 10. If so desired a text file may be submitted on a floppy or a cartridge tape in the format given in Annexure III.

   
        Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 

 

        Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 

 

        Address
                                     

 

 

 
                                     

 

 

        Town/City
                                     

 

 

        District
                                     

 

 

        State
                                     

 

 

        Pin Code
         

 
  1. Details of Shares/Debentures transfers since date of last AGM (or in the case of the first return at any time since the incorporation of the company)*
        Date of Previous AGM
 

 
 

 
 

 

  
  Date Month Year  

 

        Date of Registration of        
        Transfer of Shares
 

 
 

 
 

 

  
  Date Month Year  

 

        Transfer of Transfer

 

 1 – Equity, 2 – Preference Shares

 

    3 – Debentures, 4 – Stock

 

        Number of Shares/ Debentures Transferred
           

 

 Amount per share (in Rs.)
       

 

 

        Ledger Folio of Transferor
             

 

 

        Transferor’s

 

        Name
                                     

 
    Surname Middle Name First Name

 

        Ledger Folio of Transferor
                 

 

 

        Transferor’s

 

        Name
                                     

 
    Surname Middle Name First Name

 

        Date of Registration of        
        Transfer of Shares
 

 
 

 
 

 

  
  Date Month Year  

 

        Type of Transfer

 

 1 – Equity, 2 – Preference Shares

 

    3 – Debentures, 4 – Stock

 

        Number of Shares/
           

 

 Amount
       

 
        Debentures Transferred   per share  
    (in Rs.)  

 

        Ledger Folio of Transferor
             

 

 

        Transferor’s

 

        Name
                                     

 
    Surname Middle Name First Name

 

        Ledger Folio of Transferor
                 

 

 

        Transferor’s

 

        Name
                                     

 
    Surname Middle Name First Name

Note : Separate sheet may be attached if needed. If number of such transactions exceed 10, if so desired a text file may be submitted on a floppy or cartridge in the format given in Annexure IV.

VII. Indebtedness of the Company (Amount in Rs. Thousands) [Secured Loans including interest outstanding/accrued but not due for payment].

        Amount
             

 

VIII.Equity Share Capital Breakup (Percentage of Total Equity)

  (i)  Govt. [Central & State(s)]  (ii)  Govt. Companies
 
   

 
   

 
       

 

(iii)  Public Financial Institutions  (iv)  Nationalised/Other Banks
 
   

 
   

 
       

 

  (v)  Mutual Funds  (vi)  Venture Capital
 
   

 
   

 
       

 

(vii) Foreign Holdings (viii)Bodies Corporate
        (FIIs/FCs/FFIs/NRIs/OCBs)         (Not mentioned above)
 
   

 
   

 
       

 

 (ix)  Directors/Relatives of   (x)  Other top 50 shareholders
        Directors         (other than those listed above)
 
   

 
   

 
     
       

We certify that :

(a)  the return states the facts as they stood on the date of the annual general meeting aforesaid, correctly and completely;

(b)  since the date of the last annual return the transfer of all shares, debentures, the issue of all further certificates of shares and debentures have been appropriately recorded in the books maintained for the purpose;

[ (c)the whole of amounts envisaged in clauses (a) to (e) of sub-section (2) of of the Companies Act, 1956 remaining unpaid or unclaimed for a period of seven years from the date they become payable by a company have been credited to the Investor Education and Protection Fund;]

(d)  the company has not, since the date of the annual general meeting with reference to which the last return was submitted, or in the case of a first return, since the date of the incorporation of the company, issued any invitation to the public to subscribe for any shares or debentures of the company;

(e)  where the annual return discloses the fact that the number of members of the company exceeds fifty, the excess consists wholly of persons who under sub-clause (1) of are not to be included in reckoning the number of fifty;

(f)  since the date of annual general meeting with reference to which the first return was submitted or in the case of a first return since the date of the incorporation of the private company, no public company or deemed public company has or have held twenty-five per cent, or more of its paid-up share capital;

(g)  the company did not have an average turnover of Rs. 10 crores or more during the relevant period;

(h)  since the date of the annual general meeting with reference to which the last annual return was submitted or since the date of incorporation of the company, if it is first return, the company did not hold twenty-five per cent or more of the paid-up share capital of one or more public companies; and

(i)  the private company did not accept or renew or invite deposits from the public.

  Signed
Director ……………………………………….
Director/Managing Director/Manager/Secretary ……………………………………….
Secretary in whole time practice ……………………………………….
CP No. ……………………………………….

Note : Certificates to be given by a Director and Manager/Secretary or by two Directors where there is no manager or secretary. In the case of a company whose shares are listed on a recognised stock exchange, the certificates shall also be signed by a secretary in whole time practice.

ANNEXURE I

CODE LIST 1 : STATE CODES

State Code State Name State Code State Name
01 Andhra Pradesh 02 Assam
03 Bihar 04 Gujarat
05 Haryana 06 Himachal Pradesh
07 Jammu & Kashmir 08 Karnataka
09 Kerala 10 Madhya Pradesh
11 Maharashtra 12 Manipur
13 Meghalaya 14 Nagaland
15 Orissa 16 Punjab
17 Rajasthan 18 Tamil Nadu
20 Uttar Pradesh 21 West Bengal
22 Sikkim 23 Arunachal Pradesh
24 Goa 52 Andaman Islands
53 Chandigarh 54 Dadra Islands
55 Delhi 56 Daman & Diu
57 Lakshadweep 58 Mizoram
59 Pondicherry    

ANNEXURE II

CODE LIST 2 : STOCK EXCHANGE CODES

Exchange Code Stock Exchange Exchange Code Stock Exchange
A1 Bombay B1 OTCEI
A2 Delhi B2 Nagpur
A4 Calcutta B4 Coimbatore
A8 Madras B8 Cochin
A16 Bangalore B16 MP
A32 Hyderabad B32 Jaipur
A64 Ahmedabad B64 Rajkot
A128 Pune B128 Gauhati
A256 Kanpur B256 Bhubaneshwar
A512 Ludhiana B512 Magadh
A1024 National Stock B1024 Vadodara
  Exchange B2048 Rajkot

Note : If listed in more than one exchange, add the respective codes to arrive at the Totals under the same category. For example a company listed in Bombay, Pune, Nagpur and Cochin will fill in the exchange codes as follows :

  A     1 2 9   B       1 0  

ANNEXURE III

SHARES/DEBENTURES HELD : (FORMAT FOR FLOPPIES)

I. Registration Details :        
  Field   Type Length Format/Value
  State Code Number 2 –  
  Registration No. Number 6 –  
  Date of AGM Date 8 (DD/MM/YY)  
  Date of last AGM Date 8 (DD/MM/YY)  

Note : The first text file cid.txt will contain the data for above field for Company Identification.

  V.  Shares held by Shareholders :      
        Field Type Length Format/Value
        Ledger folio of shareholder Character 8 –
        Name of shareholder Character 20 Surname/Middle Name/
      First Name
        Father’s/Husband’s name Character 20 Surname/Middle Name/
      First Name
        Residential address Character 40 –
        Town/City Character 20 –
        State Character 20 –
        Pin Code Number 6 –
        Type of Share/Debenture Number 1 1 – Equity, 2 – Preference,
      3 – Debentures, 4 – Stock
        Number of Shares/      
        Debenture Number 6 –
        Amount per Share/      
        Debenture Number 6 –

Note : The second text file shh.txt will contain the data for above fields for the shareholders/debentureholders.

The files may be submitted in 5.25″ or 3.5″ floppies (preferably 3.5″) or 60/150 MB Normal Cartridge Tapes (mini Cartridges not acceptable). The Floppies/Cartridges may be formatted in DOS/Unix.

ANNEXURE IV

SHARES TRANSFERRED : (FORMAT FOR FLOPPIES)

  1. Registration Details :
  Field Type Length Format/Value
  State Code Number 2 –
  Registration No. Number 6 –
  Date of AGM Date 8 (DD/MM/YY)
  Date of last AGM Date 8 (DD/MM/YY)

Note : The first text file cid.txt will contain the data for above field for Company Identification.

  1. Transactions after the last AGM :
  Field Type Length Format/Value
  Date of transfer of shares Date 8 (DD/MM/YY)
  Type of Share/Debenture Number 1 1 – Equity, 2 – Preference,
        3 – Debentures, 4 – Stock
  Number of Shares/      
  Debentures Number 6 –
  Amount per Share/      
  Debenture Number 6 –
  Ledger folio of Transferor Character 8 –
  Name of Transferor Character 20 Surname/Middle Name/
        First Name
  Ledger folio of Transferee Character 8 –
  Name of Transferee Character 20 Surname/Middle Name/
        First Name

Note : The second text file shh.txt will contain the data for above fields for each such share transfer.

The files may be submitted in 5.25″ or 3.5″ floppies (preferably 3.5″) or 60/150 MB Normal Cartridge Tapes (mini Cartridges not acceptable). The Floppies/Cartridges may be formatted in DOS/Unix.

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Income Tax 2019 | Tina Saha |